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Formatting Guidelines

Submissions via the website:

Do not include page numbers, a title page, or an abstract. Page numbers will be automatically added by the submission system. Input the title page and abstract using the submission form.

Submissions via email to fldnotes@uwm.edu:

Include page numbers, a title page, and a 300-word abstract with submission.

 

All Submissions:

Citations follow the Chicago Manual of Style: http://www.chicagomanualofstyle.org/tools_citationguide.html (click on “author-date: sample citations”), note: we use parenthetical citations rather than footnotes. 

Format: All references must be cited in author-date format; all author-date citations must be referenced

Microsoft Word document

Double-spaced. 

Body text: size 12 Times New Roman. 

Table captions go above the table, while figure captions go below the figure. Use a colon to separate the table or figure label from the caption, placing a period at the end of the caption (e.g., Table 1: Caption.). 

All published quotations must be cited with year and page number(s).  

Use double quotation marks; use single quotation marks for quotes within quotes. 

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Final Manuscript Preparation Guidelines:

General

  • Field Notes follows the Chicago Manual of Style: http://www.chicagomanualofstyle.org/tools_citationguide.html (click on “author-date: sample citations”). 
  • One-inch margins. 
  • Single-spaced. 
  • All paragraphs start with a tab/indent. 
  • Body text: size 10 Times New Roman. 
  • Use Oxford comma. 
  • Use one space (not two) between sentences. 
  • Italicize non-English words the first time they are used, unless they are commonly used in English (appear in Webster’s dictionary). 
  • Spell out numbers one through ten. 
  • Page numbers for quotes, citations, References: use abbreviated page ranges (e.g., 22–7 vs. 22–27; 359–81 vs. 359–381). 
  • Acknowledgments: place after text and before References. Left alignment, single spaced, size 8, text begins under heading. 

Notes

  • Use endnotes rather than footnotes. 
  • Formatted as: Sentence.[Superscript note #] 
  • The author should not use the built-in Insert Footnote/Endnote function in Microsoft Word. Use command/control-shift-plus. 
  • List notes sequentially using Arabic numerals. 
  • Placement: list notes after Acknowledgments (if any) and before References. 
  • Left alignment, single spaced, no line space separating notes, size 8, place notes under heading. 

Title and section headings

  • Title 
  • Centered. 
  • Size 14 font, bold. 
  • Author name: centered, line space between title and name, italicized, size 12. 
  • Affiliation: centered, directly below author name, size 12. 
  • Abstract: Format Abstract: Words, size 10. Left alignment. 
  • Keywords: Format Keywords: word, word, word; size 9. Left alignment. 
  • Section headings (if necessary) 
  • Size 10, bold, left alignment. 
  • Subheadings (if necessary): 
  • Size 10, italicized, left alignment. 
  • Book reviews 
  • Book title (left alignment, bold, size 14) 
  • Author. Publication location: Press, Year. Page count. ISBN. Price. (left alignment, size 12)
  • Review author name: centered, line space between title and name, italicized, size 12. 
  • Affiliation: centered, directly below author name, size 12. 

Tables/Figures/Images

  • Tables and figures should be numbered using Arabic numerals. 
  • Every table and figure should have a callout in running text in consecutive numerical order. 
  • Table captions go above the table, while figure captions go below the figure. Use a colon to separate the table or figure label from the caption, placing a period at the end of the caption (e.g., Table 1: Caption.). 
  • “Table” and “Figure” will be spelled out and capitalized in the in-text callout and in the caption (e.g., Table 1; Figure 1). 
  • Title and caption text: Use Times New Roman, size 8. 
  • Previously published material should be indicated by a reference to the original source (and indication of permission, if necessary) after the table or figure caption.
  • Images of artifacts from museums, universities, or private collections should include an indication of permission for use after the table or figure caption[ALB1] 

Quotes

  • All published quotations must be cited with year and page number(s). 
  • Format: “Quote” (Author DATE, ##). E.g.: (Smith 1992, 7–8) 
  • Use double quotation marks; use single quotation marks for quotes within quotes. 
  • Place periods and commas inside closing quotation marks; place colons, semicolons, question marks, and exclamation points following closing quotation marks, unless part of the quoted material. 
  • Format for block extracts: 
  • If extract takes more than four manuscript lines, make it a block extract. 
  • Do not enclose block extracts in quotation marks. 
  • Use parentheses for citation at the end of a block; put sentence period before citation. 
  • If italics have been added, specify: (Smith 1993, 22, emphasis added) 
  • Do not use “emphasis in original”. 
  • If multiple paragraphs occur within a continuous block, the first paragraph should have no indent, but subsequent paragraphs should be marked by indents. 
  • Ellipses: use three dots. Punctuation may precede or follow the three ellipsis points, depending on whether the omitted material precedes or follows the punctuation mark. 

In-text citations

  • Format: All references must be cited in author-date format; all author-date citations must be referenced. 
  • Punctuation: Place punctuation marks after the reference. Use a semicolon to differentiate authors in the same parenthetical citation. Use commas between multiple works by the same author unless page numbers need to be indicated, in which case, use a semicolon to separate. 
  • E.g.: (Waterman 1990). 
  • E.g.: (Smith 1990; Waterman 1990). 
  • E.g.: (Smith 1990, 1997; Waterman 1990). 
  • E.g.: (Smith 1990, 3; 1997; Waterman 1990). 
  • Ordering: Please order parenthetical citations with multiple authors alphabetically, e.g.: (Andrews 2007; Chapman 1992; Smith 2014). 
  • Multiple references with the same author and date: References with the same author and date should be placed in alphabetical order by title, with a, b, c, etc. after the year to differentiate, e.g.: (1990a, 1990b). 
  • In-text: 
  • Place text citations as near the author’s name as possible, except place quotation citations after the quote. 
    • E.g.: Waterman (1990) indicates… . 
    • E.g.: Waterman indicates that “quote” (1990, 3). 
  • Use a comma between year and pages, and an en dash (option-minus; Insert-Symbol-(More Symbols)-Special Characters) between page numbers. 
    • E.g.: Waterman 1990, 3–7 
  • Use “et al.” in in-text citations of three or more authors, but use all names in References. 
  • Do not use ibid. for repeated references. 
  • Notes 
  • Where citing a note or notes, use: (Boulifa 1990, 214n3). 
  • Works in production or near publication 
  • in press; n.d. 

References:

  • Use full first names where possible for authors and editors (but do not force if author goes by initials). 
  • Arrange entries alphabetically. 
  • Arrange multiple entries by the same author chronologically, with the earliest date appearing first. All n.d. or in press publications go after dated works. Arrange multiple works in the same year by the same author alphabetically by title, using a, b, c, etc. to differentiate. 
  • Use a 3-em dash (option-shift-minus; Insert-Symbol-(More Symbols)-Special Characters) to replace the author’s name in successive entries by the same author. 
    1. Schuman, Howard, and Jacqueline Scott. 1987. Problems in the use of survey questions to measure public opinion. Science 236:957–59. 
    2. ———. 1989. Generations and collective memories. American Sociological Review 54:359–81. 
  • If the same author is the editor, translator, or compiler (etc.) of some of the successive entries, use a 3-em dash to precede the abbreviations. 
    1. ———, ed. 
    2. ———, trans. 
    3. ———, comp. 
  • References that take up more than one line: subsequent lines hanging at 0.5". 
  • For examples, see: http://www.chicagomanualofstyle.org/tools_citationguide.html (click on author-date). 
  • For those who use EndNote: Chicago 16th Author-Date. 

 [ALB1]Feel free to re-word this or add it into the previous statement. It seemed to be an issue that came up frequently with reviewers of museum papers so I think it should be included.